Aviation
Schedule and manage helicopter and fixed wing flights, book personnel, add cargo, automatically link to POB.
The most collaborative system available that is guaranteed to drive down costs
The nature of the oil and gas industry with its many partnerships and contractor workforce requires a system to cope seamlessly.
Competency management for your whole workforce
- You’ll never have to worry about booking passengers that have expired or expiring qualifications prior to or during their work rotations. You will be given warnings of anyone with expiring/expired qualifications throughout the booking process. You can even view competency status from the one screen and communicate directly with the person letting them know of their competency status via, email, SMS or phone.
Heliport/Airport console
- The aviation module has a heliport/airport console that allows check-in & dispatch of passengers and cargo easily.
- Allows check-in staff to easily check in people, their luggage and cargo, have visual checks of the passenger against their profile, update weights of personnel at point of check-in that will update entire system profile for that person.
- Optional ability to mark passengers required to take drug tests that fits with your company policies.
- Output flights to an airport flight board.
- Self check-in/out plugin and kiosk for survival suits.
Survival suit management
- Track your Survival Suit assets with ease. If you use survival suits in your operations, the aviation module is for you. Our survival suit plugin for the aviation module allows you to track your survival suits from airport, to oil rig, back to airport and to cleaners/repairers.
- Tracking starts with the person arriving at the airport, getting checked in and then self-checking out a suit at the self-check out kiosk at the airport and that suit is matched to the person. Know at any point in time where the suit is – on hanger at the airport, assigned to person, out on an oil rig, sent for cleaning/repair, being returned from cleaning/repair etc.
- Managing your suit this way can drive down costs associated with leased or purchased survival suits.
One Version of the Truth
Helping smooth complex planning process for your organisation by always knowing your data is correct.
One Version of the Truth for all your aviation data
- Whether you work in isolation of your contractors or collaborate fully, because you and your contractors are using exactly the same system with the latest real time updating technology, always know that the data you are seeing is the one version of the truth. No more versions of spreadsheets or email communications that lead to many inefficiencies and cost increases.
- Full system auditing to see exactly what actions have been taken and by whom. This helps both users and managers to get the most out of the system and provide proof of compliance should it be required.
- Eliminates single points of failure due to one person holding the institutional knowledge or reigns of the planning and booking process.
Powerful reports and dashboards
- As with the entire Trackitportal.com system, reports play a very important role in understanding your behaviours and optimising your workflows. The reports in Trackitportal.com are handled in three ways:
- System generated reports that report on metrics that are common to most environments.
- System dashboards that show pertinent information on a day to day basis or specific metrics such as on time flight departures, ratio of reason for flight delays, etc.
- Bespoke reports. At Trackitportal.com our ethos around data is, “it's your data and you should be able to report on anything that is captured.” We give you access to raw data in a secure manner if required. If you run your own reports we do not charge you anything. If you want us to run specific reports for you then we will charge a nominal fee for setting up the requested reports.
Improve seat and aircraft optimisation with key data
- Seat utilisation is very important in keeping your aviation costs under control. With the help of the Aviation module reporting, you can ensure that you are getting the best value for your aviation buck.
“We have a travel management policy for the company which requires us to account for every trip we do on a commercial airline, however for visitor flights to our platforms there was far more grey area. With the help of the aviation module it became apparent that 30% of our flights were visitor flights. We quickly used this information to streamline our operations and seat optimisation, reduce the number of visitor flights significantly, all while still sticking to our safety plan. This reduction in flights more than paid off the system multiple time over.” Aviation Manager – SSA consortium
Work Your way not ours
Customise your aviation environment to suit your requirements.
Aviation Fleet Management
- Whether it's 1 helicopter or a fleet of aircrafts and charter planes you need to manage, the aviation module will fit your needs. Set up each aircrafts' details once (PAX capacity, speed of aircraft, cargo capacity, range, and other parameters) and no matter where you’re flying to, the system provides the pertinent information you require throughout the entire system. Reduce your administration time by up to 80%.
Location management for your flights
- Set up locations you’ll fly to with longitude and latitude information and let the system do the rest of the calculations for you. You can override the system on a flight by flight basis due to ad-hoc circumstances (e.g. specific set down times between legs, inclement weather, etc).
- Set up competencies per location to trigger warnings for any passengers that may not be compliant.
- Set up emergency locations once so they are always available for use should the need occur.
Aviation Outages
- Easily update helicopter/aircraft outages or let your helicopter/aircraft contractor update outages directly that all company helicopter and aviation schedulers see in real time.
Powerful features and simply elegant
The most advanced feature rich aviation system available today that people love to use.
A user interface that’s easy and pleasant to use
- Trackit interface is elegant and a pleasure to use. It was designed for users, not IT developers. The interface coupled with the feature rich software makes this the most advanced aviation management system in the world today.
- It was specifically designed in conjunction with and for the oil & gas and resources sector. “This is the nicest/simplest flight booking system that I have ever had the pleasure of working with,” Eni Flight Scheduler.
Ask us for a demonstration – you won’t be disappointed!
Shift/reschedule flights with Drag and Drop technology
- Move any flight simply by dragging and dropping the flight into a new time slot.
- If there are passengers allocated to that flight notify them all with one click.
- Airport can react to any changes in flights moved with real time notifications.
- One version of the truth so that every person with access to Trackit can see what has happened.
- "To shift a flight and notify all passengers and airport it used to take me 45 minutes. Now with the aviation module it take me less than 3 seconds," Helicopter Scheduler OMV.
Book passengers and cargo easily
- No more emailing to and fro to get passengers and cargo added to flights. Trackit Aviation module lets flight administrators (aviation schedulers, radio operators, medics) book passengers, and cargo administrators (stores personnel or others) book cargo on the same flight with one visibility for all.
- Individual aircraft load capacity is updated in real time directly from the airport by logistics staff (e.g. dispatchers, check-in staff, etc). No more guessing how many more passengers or cargo can be booked onto flights or how many passengers and cargo need to be offloaded.
One Click/Step Features makes use simple and users happy
We’ve simplified the aviation planning and management process to make life easy for you and your team. Guaranteed to improve process and efficiencies.
One click booking of groups of passengers
- Set up your own custom groups of passengers that you regularly use to book on flights and save significant time.
- Create 'groups on the fly' to use as a one off event or save for future use.
- Book outbound and inbound flights for groups in seconds.
- Use groups created with any of the other Trackit Energy modules. For example, Rosters module crew change shift can be used to book flights. No more searching for groups of people.
One click return to base functionality
- Our one click return to base functionality allows all staff to focus on dealing with flights not administering systems.
- Whether single or multi-leg flights it's still a one click operation.
- Resend a flight or transfer all passengers to another flight later in the day or the next day with a couple of clicks.
Easily book, bump, transfer, and notify passengers with one click
- Makes life easy for your aviation administrators to bump, transfer, book outward and inward flights, and notify passengers from one screen with one to two clicks.